Federal law requires that each US Government agency coordinate and implement an ethics program. This covers many areas including annual financial disclosure reporting, ethics rules training, along with ethics rules advice and counseling.
Considering the number of ethics rules and regulations, as well as the large number of employees at each agency, ethics management can be cumbersome. This is especially true when the current tool sets supporting them, such as emails and spreadsheets, are archaic and difficult to track. Accurate and timely compliance becomes critical as any cases of non- compliance invite scrutiny from the Agency OIG and GAO.
To reduce risk, ensure compliance and increase efficiency for both employees and ethics offices, government agencies are seeking out ways to meet the challenges that ethics management presents. Using an intelligent process automation platform helps in the following ways:
Automate processes to reduce manual steps and minimize errors
Automating ethics processes helps to make employee self-reporting easier and less error-prone. For example, data entry for financial disclosures is a critical operation, but manually inputting information often introduces a high margin of error. Automating the process ensures that data is entered on time and with fewer mistakes.
For processes such as ethics rules training, there are often numerous manual steps that require prompting in person. By defining a set of tasks that organize and formalize the process, employees can follow an automated series of events that is easily repeatable and ensures compliance in line with annual reviews.
Provide auditable and intuitive reporting
Using spreadsheets attached to emails to communicate may sound like an easy way to share information, but it is rife with compliance issues. This method also does not leave an appropriate and reportable audit trail. Taking an automated approach means that when it’s time to audit your work, you can do so at the click of a button. All documents are edited, shared and managed through an intelligent automation platform, ensuring that all work is completed in line with ethics rules and regulations.
An auditable, centralized platform makes reporting easier and more intuitive thanks to defined processes; ensuring government employees can avoid inadvertent ethics violations. This means mistakes caused by improper administration, such as failure to file a financial disclosure report, can be easily avoided.
Take an agile approach to implementing new processes
One of the primary challenges with adherence to the specific standard of ethical conduct is the constant change to Federal ethics laws. An agile platform for compliance means you’ll always be ready to respond to new laws and keep on top of ethical requirements.
However, a concern that accompanies iterative development is the expense, particularly if you’re relying on intensive IT support every time you need to implement changes to critical processes in order to address policies and demands. Managing processes through an agile platform like Bizagi, however, is a secure, cost-effective solution. Processes are modeled, amended and implemented with ease. Now you can turn your attention back to what matters most, implementing the mission of the agency.
Digitization of services has become critical for federal organizations who want to improve the lives of their constituents. If you’d like to find out how to kick start digital transformation in your public sector organization, download our free whitepaper, Navigating the Federal Intelligent Process Revolution.